Senior Facilities Administration Coordinator

Job Description

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.We invite you to join us.Our newest opportunity is for a talented Senior Facilities Administration Coordinator to join our award-winning team based in Riyadh, Saudi Arabia.This position is responsible for providing operational support to senior FMA management, covering service areas within, O&M, Administration, Finance, Technical services.We envisage success in this role to include

  • Oversees activities related to hard FM services (HVAC/MEP/Fire Safety) escalating issues as appropriate.
  • Build/maintain good working relationships with external parties.
  • Responsible for the creation and compilation of financial forms, databases and reports.
  • Liaise with finance regarding departmental budgets, LPO’s and invoicing.
  • Supervision of tasks and output for level 1 and 2 staff.
  • Involved in the procurement process for equipment, goods and services as per corporate guidelines.
  • Coordinates travel bookings and logistics in relation to business travel and mobilisations.
  • Provides facilities infrastructure support for IT department.
  • Appropriate communication with the wider FM&A team.
  • Coordinates Facilities projects within an office as requested.
  • Organizes staff security and/or access cards.
  • Acts as a liaison for the following groups Contractors/service providers, Vendors/suppliers, Property owners’/Landlord’s reps, Local authorities.
  • Manages routine and emergency building maintenance and records.
  • Contributes to regular evaluation of the facilities.
  • Ensures that all equipment and other facilities are working properly.
  • Oversees cleaning, repairs and maintenance of the facilities.
  • Participates in safety campaigns to ensure there is a culture of safety in the office.
  • May assist in ensuring that office attendants, print room attendants and messengers follow the established policies and procedures as applicable to their positions.
  • Support staff on the correct use and care of equipment and other facilities.
  • To ensure SLA’s are upheld and standards are maintained seeking feedback from end users as necessary
  • Work with Facilities and Administration Manager to plan/coordinate office renovations, space allocation and equipment purchases.
  • Provides ad hoc support and coordination between wider organization and FM&A suppliers when required
  • Help support and coordinate office moves.
  • Assists in printing and reprographics delivery.
  • Assists in housekeeping and general services.
  • Assists in monitoring printing and reprographics costs.
  • Participates in monitoring office expenses for housekeeping and general services.
  • Performs other duties as assigned.

To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 5 years work experience partnered with a Bachelor Degree in a related field.Communication skills in English are essential and Arabic is advantageous.KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.