Overview

Aldar Academies are currently seeking an outstanding Administrative Assistant (UAE National) for Al Yasmina Academy in Abu Dhabi to start in August 2022.

Al Yasmina Academy is an outstanding English Curriculum school in the beautiful city of Abu Dhabi. With our globally recognised and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Al Yasmina Academy is an exceptional place to work. It has an exciting, diverse and progressive learning community that annually produces some of the very best I/GCSE and A Level results in the UAE. Our learning culture is under pinned by our core values of excellence, respect, passion, collaboration and creativity allowing all students to thrive. Furthermore, the Academy is extremely proud of its recent ADEK inspection, which rated Al Yasmina Academy as ‘Outstanding’ in all six performance standards, putting it amongst the top schools in the UAE and Middle East.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Responsibilities

  • Coordinate communications on behalf of the Academy in line with corporate standards
  • Record minutes and action points for any meetings directed by the Heads of School
  • Respond to incoming communications in an appropriate manner to maintain high standards
  • Coordinate the recording and filing of all documentation related to the Academy
  • Organise domestics for meetings, events, conferences, parents’ evenings and training days for the Academy
  • Manage communications with all stakeholders whilst ensuring the highest standards at all times
  • Manage communications with parents via the School Parent Portal/Email
  • Ensure all meetings with parents are followed up with a written response from the relevant SLT
  • Record minutes and action points at any parent forum meetings held by the SLT
  • Be forward thinking and to suggest ways of improving the Primary Academy’s operational efficiency
  • Manage all complaints received by the SLT and to record / track responses
  • Circulate correspondence as needed to parents by the nursing team
  • Attend all administration team meetings
  • Manage the School calendar for all appointments and events across the Academy
  • Typing and branding of official documents and letters to parents
  • Receiving, directing and responding to emails on behalf of the Heads of School as appropriate
  • Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility
  • Link to Aldar HQ for all related issues/tasks
  • Design new documents, where necessary, to improve the leadership team’s effectiveness
  • Attend any training deemed necessary in relation to the role of Administration Coordinator
  • Ensure all relevant agendas for the Head of School Team meetings are set 5 days in advance
  • Support general admin on all trips and educational visits
  • Maintaining up to date records for all pupils on engage
  • Lead on the production/distribution of reports to parents
  • Assist with the preparation of PTCs
  • Mailmerge letters to provide a more personalised service for parents and attached to DMS system
  • Responsible for all communications to parents including Homework, Educational visits and invitations to events
  • Co-ordinate Parent liaisons and all parent helpers within the Academy
  • Ensure all fire registers for the School are up to date and accurate
  • Ensure the Receptionist issue the Parent Passes
  • Oversee the Health and Safety Committee in conjunction with Admin Support General

Minimum Qualifications

  • High School Certificate/Diploma or bachelor’s degree Certificate
  • At least 2 years of experience in an administrative role in the region.
  • Experience in the education field is preferred

Job Specific Knowledge & Skills

  • Fluent English and Arabic communication skills, written and oral
  • Strong interpersonal skills
  • Excellent office management skills
  • Proficient in operating PC, Facsimile, Photocopier, Telex, and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
  • A positive and solution-focused attitude to working life
  • A clean enhanced Disclosure and Barring Services check or police check

Aldar Academies are a family of world-class, child centered, and innovative schools based in the UAE. We educate over 25,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders.We offer an attractive remuneration package, our future focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.

Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.

Aldar Academies are keen to hear from like-minded, forward thinking school leaders who would welcome the challenge and opportunities that we have to offer.

This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.

@AYA-AFN

Primary Location

UAE-Abu Dhabi

Job

Education

Organization

Admin Support

Schedule

Regular

Shift

Standard

Job Type

Full-time

Job Level

Day Job

Job Posting

Jun 4, 2022, 9:24:38 PM

About Aldar Education

An education is one of the most valuable things we can possess. It influences how we see the world and contribute to it, which is why it’s so important to choose the best school for your children.

As Abu Dhabi’s largest and leading education provider, Aldar Education aims to be your first choice. Starting with one school and 250 students in 2007, we’ve grown into a highly sought after education provider, supporting over 6,500 students across seven academies and one nursery in Abu Dhabi and one in Al Ain. With schools independently ranked by the Abu Dhabi Department of Education and Knowledge (ADEK), Aldar Adeucation is the trusted name in educational excellence in UAE.

Working collaboratively, our education network’s purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi’s government. Today, Aldar Education’ efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.

To this end, Aldar Education has made a long-term investment of AED 1 billion into the capital’s education sector. These investments include the most advanced teaching technology, creative and sports facilities, as well as partnerships with industry leaders such as Microsoft. Aldar Academies’ billion-dirham investment has also seen the organization rapidly expand its influence to new areas of the sector, including mid-tier education, nurseries, and teacher training.

In May 2017, Aldar Education signed an agreement to manage the operations of four ADNOC Schools campuses in Abu Dhabi and across the Al Dhafra Region: Sas Al Nakhl Campus, Ruwais Campus, Madinat Zayed Campus, and Ghayathi Campus. The agreement now sees Aldar Education’ expertise reach close to 14,000 students and more than 2,000 staff.

Aldar Education’ expertise has seen its seven owned schools, which comprise primary and secondary academies, ranked from ‘Good’ to ‘Outstanding’ by ADEK (Department of Education and Knowledge). Underpinning these ratings is an uncompromising approach to teaching that draws on the latest and most effective pedagogical techniques. A comprehensive Continuous Professional Development (CPD) programme ensures the education provider’s expert teaching cohort constantly learns and grows, to provide students with the most relevant education possible.

Taught in a stimulating, multi-cultural environment, students earn a future-focused education through a curricula focused on the STEAM skills (science, technology, engineering, art, and maths). This approach is found across the network, where the organization offers the English National Curriculum with an international dimension at six of its seven academies, and the American Massachusetts State Curriculum at Aldar Academies West Yas Academy.

Students perform at the very highest level, achieving exam grades that exceed global averages and securing places at the world’s leading universities. Aldar Academies also holds accreditation from a number of international educational bodies in support of its leadership position.

Aldar Education’ Academies are, at pre-school and primary level, The Pearl Academy and Al Muna Academy. Serving pre-school, primary, and secondary-age students are Al Ain Academy and Al Yasmina Academy, which operate from FS1 to Year 13. Al Mamoura Academy is a mixed primary and girls-only secondary school, while Al Bateen Academy welcomes secondary school students and offers the IB Diploma Programme in Years 12 and 13. West Yas Academy is the first of the organization’s institutions to teach the complete American Massachusetts State Curriculum – the most highly regarded curriculum in the United States.